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The Limitations of a Scanning Service

Posted by YellowFolder on Oct 15, 2018 12:00:00 PM

Managing a mountain of paper documents is a challenging  task for any school district. Thankfully 21st century technology has given rise to new document managing systems that allows a district to convert paper documents into digital files. These are easier to store, save money on filing cabinets, and cut back on manual work that employees have to do.

Although they are  useful for helping the school district run more smoothly, scanning services have some limitations. If your school is already using a scanning service or is looking into it, take a moment to find out why it might not be the best option for you and consider an alternative.

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Topics: Compliance, School Records

Storing Paper Records Actually Costs You Money

Posted by YellowFolder on Oct 1, 2018 12:00:00 PM

Think your paper-based K-12 records management system is free? Think again! The cost of paper records far outweighs the costs associated with digital records. Let’s take a look at how much more you’re really paying for those paper records in comparison to using an electronic K-12 records management solution.

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Topics: HR, School Records, Admin, Special Education

Retention 101: 5 Tips for K-12 Record Management Compliance

Posted by YellowFolder on Sep 15, 2018 12:00:00 PM

It is virtually impossible to meet K-12 record management compliance of paper-based student records. With an electronic record  management system, you can set access controls to restrict who can view, read, or change confidential student records while meeting retention requirements of every document in storage.

The following 5 tips will help you store, backup, protect, and maintain privacy requirements of student records while also improving the efficiency of your facility:

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Topics: Compliance

5 Things You Need to Know About FERPA

Posted by YellowFolder on Aug 15, 2018 12:00:00 PM

The following 5 things you need to know about FERPA. The more you know about FERPA as an administrator of a school, the easier it will be to follow the requirements.

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Topics: HR, Compliance, Special Education

Is Electronic Record Management (YellowFolder) Right for My School District?

Posted by YellowFolder on Aug 1, 2018 12:00:00 PM

With all the buzz floating around K-12 electronic record management, you may be asking yourself if the move to digital is right for your district. YellowFolder aims to answer that question by offering a comprehensive solution to the digitization and maintenance of district records.

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Topics: HR, Cyber Security, School Records, Special Education

How YellowFolder Can Help with ESSA

Posted by YellowFolder on Jul 15, 2018 12:00:00 PM

ESSA, or Every Student Succeeds Act, is a direct replacement of the aging NCLB (No Child Left Behind). ESSA requires all students to be taught high academic standards, and especially  targets students in poverty, provides equal opportunities for special education services, and expands students' personalized learning opportunities.

YellowFolder digital record management is capable of tracking these ESSA standards while saving  districts money.

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Topics: HR, School Records, Admin, Special Education

How Much Can Going Paperless Save Your District

Posted by YellowFolder on Jul 1, 2018 12:00:00 PM

Saving time and money that can be used to improve students' school experience has never been easier. Switching from paper to electronic, paperless record management is on the rise and for good reason.

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Topics: HR, School Records, Admin, Special Education

How Leveraging Electronic Document Management Solutions Can Improve Administration Efficiency

Posted by YellowFolder on Jun 15, 2018 12:00:00 PM

Using electronic document management to its maximum advantage will save time and money. You can improve administration efficiency by keeping everything in one convenient location. Through the system, the administration at your school no longer has to waste time searching for documents and writing multiple reports, providing time to complete more important tasks.

Here are some ways electronic document management can improve efficiency in your school.

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Topics: HR, School Records, Admin, Special Education

How is YellowFolder Different from an SIS (Student Information System)?

Posted by YellowFolder on Jun 1, 2018 12:00:00 PM

Schools must track hundreds, sometimes thousands, of students’ attendance, schedules, and reports. Doing all of this by pen and paper would lead to long hours for administration and take up most, if not all, of their time and energy. Thankfully, there are systems that help keep all this information in one designated location.

These systems offer manual updates, file storage, and easy retrieval. There are several systems available for schools to use, and each one provides different and similar tools. Student information systems keep track of all student information, but what about records pertaining to teachers and administration?

Wouldn’t it be great to have all this information in one system? With YellowFolder you can!

Here is what you need to know about each system and what makes YellowFolder unique.

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Topics: HR, School Records, Admin, Special Education

Document Management Software for the Education Industry

Posted by YellowFolder on May 15, 2018 12:00:00 PM

What is document management software and why is it so important in the education industry?

To put it in the simplest terms, document management software is basically a locked, online filing cabinet. You can replace your old, rusty filing cabinets with a virtual one that doesn’t take up any physical space. If that doesn’t have you sold, the fact the software tracks, organizes and secures your documents might.

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Topics: HR, Cyber Security, Compliance, School Records, Admin, Special Education