Is Electronic Record Management (YellowFolder) Right for My School District?

Posted by YellowFolder on Aug 1, 2018 12:00:00 PM
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Yellow Folder - Blog Header -Is Electronic Record Management Right for My School District

With all the buzz floating around K-12 electronic record management, you may be asking yourself if the move to digital is right for your district. YellowFolder aims to answer that question by offering a comprehensive solution to the digitization and maintenance of district records.

Security

The goal of YellowFolder is not only to help improve your districts workflow and documentation needs, but also to maintain the security and privacy of vital records. YellowFolder utilizes 24x7 threat monitoring protection on both their IT assets and their web application portal, protecting your most private records (student and staff) from prying eyes and natural disasters that may ruin paper copies.

YellowFolder utilizes advanced cyber-security protections, such as:

  • Next Generation Cisco firewalls
  • Server and Infrastructure Log Monitoring
  • Monitored Web Application Firewall (WAF)
  • Managed Network Intrusion Detection System (IDS)
  • 256 Bit AES Encryption of Data-At-Rest, Access Controls, and Data Access Audit Logging
  • Trained Analysts Monitoring 24x7 in Security Operations Center (SOC)
  • Comodo 2048-bit, highest assurance SSL Certificates
  • World-class, secure data centers in 4 locations

Our commitment to protecting your critical data doesn’t stop there, YellowFolder allows users to customize who can access files and the amount they can see. With this, the flow of private information can be easily managed and monitored.

*Bonus Security: Through cloud storage, YellowFolder not only protects from prying eyes, but also from natural disasters, protecting vital information needed to get the school up and running without further mishaps when faced with a natural disaster.

Record Retention Made Easy

Modernizing your districts record management system through digitization and electronic storage not only helps with security, but also helps districts comply with state and local education record retention laws.

YellowFolder offers automatic matriculation and built-in retention settings, allowing staff to worry less about compliance and focus more on their day-to-day responsibilities.

Save Money Through Efficiency

Sorting, filing and sifting through files is inefficient and cumbersome, leaving employees with a lack of motivation. YellowFolder guides districts and their staff at every step in the process, with continued training and support for as long as YellowFolder is being utilized.

At the start, YellowFolder provides an experienced Paperless Nation Engineer to walk your staff through the new system (training typically lasts around 5 days) and what to expect once it is implemented. Through continued support and staff trainings, efficiency amongst staff will continue to grow, saving time and money.

Speaking of saving money through better time-management, YellowFolder’s all-in-one, comprehensive, software allows districts to easily search and view files, something that would have required someone to locate where the file is stored, travel to the storage facility, and sift through mounds of paper in hopes of finding exactly what is needed.

Still Unsure?

Districts have trusted YellowFolder to store, protect and maintain over 4.5 million files, proving to be a sustainable long-term solution to K-12 record management. 

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Topics: HR, Cyber Security, School Records, Special Education