Think your paper-based K-12 records management system is free? Think again! The cost of paper records far outweighs the costs associated with digital records. Let’s take a look at how much more you’re really paying for those paper records in comparison to using an electronic K-12 records management solution.
It is virtually impossible to meet K-12 record management compliance of paper-based student records. With an electronic record management system, you can set access controls to restrict who can view, read, or change confidential student records while meeting retention requirements of every document in storage.
The following 5 tips will help you store, backup, protect, and maintain privacy requirements of student records while also improving the efficiency of your facility:
The following 5 things you need to know about FERPA. The more you know about FERPA as an administrator of a school, the easier it will be to follow the requirements.
With all the buzz floating around K-12 electronic record management, you may be asking yourself if the move to digital is right for your district. YellowFolder aims to answer that question by offering a comprehensive solution to the digitization and maintenance of district records.
ESSA, or Every Student Succeeds Act, is a direct replacement of the aging NCLB (No Child Left Behind). ESSA requires all students to be taught high academic standards, and especially targets students in poverty, provides equal opportunities for special education services, and expands students' personalized learning opportunities.
YellowFolder digital record management is capable of tracking these ESSA standards while saving districts money.
Saving time and money that can be used to improve students' school experience has never been easier. Switching from paper to electronic, paperless record management is on the rise and for good reason.
Using electronic document management to its maximum advantage will save time and money. You can improve administration efficiency by keeping everything in one convenient location. Through the system, the administration at your school no longer has to waste time searching for documents and writing multiple reports, providing time to complete more important tasks.
Here are some ways electronic document management can improve efficiency in your school.
Schools must track hundreds, sometimes thousands, of students’ attendance, schedules, and reports. Doing all of this by pen and paper would lead to long hours for administration and take up most, if not all, of their time and energy. Thankfully, there are systems that help keep all this information in one designated location.
These systems offer manual updates, file storage, and easy retrieval. There are several systems available for schools to use, and each one provides different and similar tools. Student information systems keep track of all student information, but what about records pertaining to teachers and administration?
Wouldn’t it be great to have all this information in one system? With YellowFolder you can!
Here is what you need to know about each system and what makes YellowFolder unique.
What is document management software and why is it so important in the education industry?
To put it in the simplest terms, document management software is basically a locked, online filing cabinet. You can replace your old, rusty filing cabinets with a virtual one that doesn’t take up any physical space. If that doesn’t have you sold, the fact the software tracks, organizes and secures your documents might.
Don’t worry, you’re not alone. Paper storage is an increasingly annoying, expensive, and inefficient way that many schools still use for managing records of current and former students.
Having a poor records management process or system can lead to serious violations of the Family Educational Rights and Privacy Act or the Health Insurance Portability and Accountability Act. These violations can lead to negative blemishes on a district’s reputation that are sometimes impossible to recover from.