With so many different allergies and health conditions, it is vital for schools to maintain student health records to ensure the safety of the students. Improper care of a student’s health can affect their learning and potentially be life-threatening.
The importance of K-12 records management has increased in importance over the past 75 years. In 1974, the Family Educational Rights and Privacy Act was put into place by the United States government to address the growing need of governance over educational information and records for students. As suggested by the name, the Family Educational Rights and Privacy Act (FERPA) gives clear requirements that only parents may have access to a “child's education records, an opportunity to seek to have the records amended, and some control over the disclosure of information from the records.” Once the student is 18 years of age, he or she is expected to handle the burden of their own educational rights and privacy.
Paperless means ridding your school of physical files and converting them into electronic form.
You cannot go paperless if you are scanning a file into your computer system, but also keeping hard copies in filing cabinets or storage areas.
K-12 education requires a lot of work and even more paper. Traditionally, the role of completing and filing paperwork falls on administration and administration assistants, whose time could be more efficiently used in other areas. We want to change that.
Managing a mountain of paper documents is a challenging task for any school district. Thankfully 21st century technology has given rise to new document managing systems that allows a district to convert paper documents into digital files. These are easier to store, save money on filing cabinets, and cut back on manual work that employees have to do.
Although they are useful for helping the school district run more smoothly, scanning services have some limitations. If your school is already using a scanning service or is looking into it, take a moment to find out why it might not be the best option for you and consider an alternative.
It is virtually impossible to meet K-12 record management compliance of paper-based student records. With an electronic record management system, you can set access controls to restrict who can view, read, or change confidential student records while meeting retention requirements of every document in storage.
The following 5 tips will help you store, backup, protect, and maintain privacy requirements of student records while also improving the efficiency of your facility:
The following 5 things you need to know about FERPA. The more you know about FERPA as an administrator of a school, the easier it will be to follow the requirements.
What is document management software and why is it so important in the education industry?
To put it in the simplest terms, document management software is basically a locked, online filing cabinet. You can replace your old, rusty filing cabinets with a virtual one that doesn’t take up any physical space. If that doesn’t have you sold, the fact the software tracks, organizes and secures your documents might.